Administrative Assistant


Key Responsibilities

    • Prepare written responses to incoming correspondence for the Executive’s approval and signature;
    • Handle all incoming calls effectively and efficiently ;
    • Eloquently express the Executive’s requirements/instructions to other staff members;
    • Manage internal and external events, local and overseas travel arrangements under broad direction of the Executive;
    • Coordinate and manage the Executive’s diary effectively ensuring that his/her time is used effectively and he/she is briefed appropriately regarding the agenda for meetings. This includes sourcing background information from previous meetings;
    • Follow up on actions emanating from meetings on behalf of the Executive;
    • Prioritize outputs according to the Executive’s needs;
    • Structure agendas and take minutes at meetings with minimum guidance from the Executive;
    • Draft, format/edit documents and prepare presentations;
    • Purchase necessities for the office.

Qualifications, Skills And Experience
  • A National Diploma in office management and technology, business administration or public management. A Bachelor’s degree would be advantageous;
  • Excellent communication skills (verbal and written);
  • Computer literacy in Microsoft Office Package and Open Office;
  • Exceptional interpersonal skills;
  • Excellent administrative and organisational skills;
  • High degree of attention to detail;
  • High level of confidentiality;
  • Ability to manage time effectively by prioritizing outputs according to the Executive Manager’s needs;
  • Ability to multi-task;
  • Ability to deal with demanding deadlines;
  • Must have a can-do attitude;
  • Must be proactive;
  • Aware and sensitive to culture differences;
  • Awareness of current protocol.